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Print Reserves Receiving and Cataloging

Print Reserves Receiving and Cataloging

Owned by Jennifer Bolmarcich, created
Dec 03, 2024
2 min read

Personal copies:

Make brief record (use all caps) via Fast Add in Courses app.

 Hampshire-owned materials already ‘Available’

  1. Add the existing item to a Course record using the item barcode.

  2. Make sure the Course location is HC Reserves.

  3. Give the item a temporary location of HC Reserves.

  4. Give the item a temporary loan type of Reserves - 4 hours.

  5. Add a reserves tape label on the outside of the book. Shelve behind the info bar.

At the end of the semester, you can use Bulk Edit to get all the items in HC Reserves and remove the temporary location. The temporary loan type also needs removal.

New materials ordered from Gobi or Amazon, etc.

Shareable Instance Record exists in FOLIO

  1. Use the ISBN of the ordered title to search in FOLIO for copies owned by AC, MH, SC, or UM.

  2. If a copy exists in a shareable location, you may link that instance to the Purchase Order Line in Orders.

  3. This is easiest to do BEFORE opening the record. If the record has already been opened, use the Change Instance Connection function to link the correct instance to the open Order.

The Instance record created when the order was opened will have a source type of FOLIO. That created Instance may be set for deletion OR could be overlaid for another title if you have several books to catalog.

Shareable Instance Record DOES NOT exist in FOLIO

  1. If no existing Instance matches the new order, search in OCLC WorldShare to locate a good record.
    https://hampshirecollege.share.worldcat.org/wms/cmnd --login using the HampshireHFJ username (password available from Rachel or Tatjana).

  2. Import the record into FOLIO using Single Record Import.

  3. Go to “Shareable Instance Record exists” and proceed.

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