Indicating gifts in Inventory

Owned by Colin Van Alstine (Unlicensed)
Last updated: Jan 06, 2023
2 min read

Last updated: 2023-01-06

How to record that a particular title was added to the collection as a gift.

  • Permissions required: Inventory 2 or 3

Steps 

  1. Edit the item record via Create/edit item(s).

  2. Select Add note.

  3. Choose the Note type of Gift note, enter descriptive text into the Note field and choose whether or not the note should be staff only.

  4. Select Save and close to finish editing the item record.

Optional (for display in Discover):

  1. Edit the MARC record in quickMARC via Edits in quickMARC.

  2. Add a 541 field with the appropriate subfields and values for your gift.

    1. Make sure to use a $5 with the identifier for your school

  3. Select Save and close to finish editing the MARC record.

Note, doing a query search using itemPublicNotes will return titles with text in the item record.

The item note is not visible in Discover, but the 541 MARC field does display.