Sometimes when working on a project in the stacks, or when troubleshooting a problem with a title, you might find that it is incorrectly cataloged onto the wrong record. You can fix this one of two ways: 1) sometimes you can find the correct record in FOLIO and move the SEL holdings/items to that record if another school in the Five Colleges owns the title, or 2) you can overlay the new correct cataloging record.
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Before starting, it is very important to scroll to the bottom of the record and see if there is an order record attached. You can find this by scrolling to the bottom of the Inventory record to the Acquisition section. Open to see if there is a line that says POL. If you see this, that means there is an order record , and you can contact Scott, Ann or Jennifer for assistance.
If there is no order record attached:
Confirm that the item in hand is actually on the incorrect record. Click Actions – View source to review title page information, edition statement and publication date to confirm. All pieces of information must be an exact match.
If they are not an exact match, search for the correct record by searching Inventory to see if another one of the Five Colleges owns the same title on the correct record. If another school owns a copy and has holdings on a bib, then look to see if the record is on the Non-shared record locations document.
Moving a title to a shared bib
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If the holdings/items that you moved were the only remaining records on the old instance record, delete the instance records using the Delete a record in Inventory instructions.