Page Comparison

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• 245 is the title–make sure it is an exact match

• 250 is the edition–if the game has an edition stated on it, make sure this is an exact match in the record

• 264 is the publisher and/or distributor of the game–some games are published or distributed by multiple companies. Please only use a record that has an exact match for the publisher or distributor for the copy we have in our collection

• 300 is the physical description of the game–go through the pieces in the game and be sure ours is the same. If the game is otherwise the same and ours is missing something, we’ll have to make a note of it

• Then proceed with adding our game to the catalog!

First add holdings record

1. Use the Inventory module to search for the instance of the item in your hand 

2. Choose the correct instance 

3. In the Instance record pane, click on Add Holdings

4. Under Location, choose UMass Amherst Science Board Games from the Permanent drop down

5. Under Call number type, choose Other scheme

6. Use the Call number field for the call number

7. Save and close.

Next add items

1. In the Inventory record pane, click on Add item next to the appropriate holdings record

2. Under Item data, select Analog Game from the Material type drop down

3. Under Loan and availability, choose 1 Week from the Permanent loan type drop down

4. If we are using any Check in/Check out notes, add them at this time

5. Scan in the barcode into the Barcode field at the top of the record

6. The record should automatically save

If Hampshire does not own the game:

Search for the record in Connexion

1. Login to Connexion

2. Go to Cataloging – Search – WorldCat

3. Search by title or ISBN or other number codeStandard Number

4. Scan through the records that are returned. If there are multiple different types of records, click on the listing for Visual Materials to review those records (Board games are usually considered Visual Materials for the purposes of cataloging)

5. Assess the record:

   1. 040 must have $b eng in it–this means that the record was created by an English language institution

   2. 245 is the title–make sure it is an exact match

   3. 250 is the edition–if the game has an edition stated on it, make sure this is an exact match in the record

   4. 264 is the publisher and/or distributor of the game. The information you need is in $b–some games are published or distributed by multiple companies. Please only use a record that has an exact match for the publisher or distributor for the copy we have in our collection

   5. 300 is the physical description of the game–go through the pieces in the game and be sure ours is the same. If the game is otherwise the same and ours is missing something, we’ll have to make a note of it

   6. 336/337/338 are fields required by Folio. This is what the information looks like for board games:

      1. 336 $a three dimensional form $b tdf $2 rdacontent

      2. 337 $a unmediated $b n $2 rdamedia

      3. 338 $a other $b nz $2 rdacarrier

   7. There will be a lot of other information in the record. You may see things like a description of the game or number of players in a 500 field. There will also probably be subject headings in the 650 field. These are not super important for our purposes for board games.

6. Go to Edit – Validate to validate the record. If the record does not validate, do not bring it into Folio. See Ann for troubleshooting assistance.

7. Copy the OCLC number for the record–this is the number in the upper left hand corner

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1. Make sure to reset any previous searches

2. Go to Actions – Import

3. Paste the OCLC number into the box

   1. Make sure Inventory Single Record is selected in the drop down

4. The record will be brought into Folio–you’ll see a green notification box pop up and then the record should appear in the Instance record pane

5. Remove any URLs in the record. Double check this by going to Actions – View Source

   1. Scroll down to the field labelled 856. If there is no 856, you are good! If you see an 856, you’ll need to delete that field

6. Click on the X in the upper left to close the record view. Then click on Actions – Edit MARC bibliographic record

7. Scroll down to the field labelled 856. Click on the trash can icon next to that field

8. Save & Close.

9. Add your holdings record and items according to the instructions above(see below)

First add holdings record

1. Use the Inventory module to search for the instance of the item in your hand 

2. Choose the correct instance 

3. In the Instance record pane, click on Add Holdings

4. Under Location, choose UMass Amherst Science Board Games from the Permanent drop down

5. Under Call number type, choose Other scheme

6. Use the Call number field for the call number

7. Save and close

Next add items

1. In the Inventory record pane, click on Add item next to the appropriate holdings record

2. Under Item data, select Analog Game from the Material type drop down

3. Under Loan and availability, choose 1 Week from the Permanent loan type drop down

4. If we are using any Check in/Check out notes, add them at this time

5. Scan in the barcode into the Barcode field at the top of the record

6. The record should automatically save