If you find a mystery title in the stacks or you are brought a problem item, you might scan the barcode to see what comes up in Folio. If the barcode cannot be found in Folio, we need to add the item back into the collections.
In Folio
Always start by searching Inventory to see if anyone else in the Five Colleges owns itthe title. If they do, we may be able to share their bibliographic record! Always check the Non-shared record locations document to verify if we can share inventory.
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Once you have determined that the item is an exact match, add the appropriate SEL holdings record and then add the item.
In Connexion
After adding holdings and items, you’ll need to update our holdings in Connexion. This lets people outside of UMass know that we own the item--they’ll be able to see that we own it on WorldCat.
In Folio, look at the bibliographic record in Inventory. Go to Actions – View Source
Find the OCLC number in field 035 and copy the number only
Login to Connexion
Go to Cataloging – Search – WorldCat
Set one of your search boxes to search OCLC number (find in the dropdown) and paste in the OCLC number you copied from Folio. Hit enter
At the top of the OCLC record it will probably say No holdings in AUM
Go to Actions – Holdings – Update holdings
This message will change to Held by AUM
You did it!
No matching hits in Inventory
If the title is not anywhere in Folio and there is no record to share, you may import a record, following the same instructions as those used SEL Board Games. If you have any questions at all, don’t hesitate to contact a metadata librarian for help. We’re happy to assist. Or you can hold for Ann to help you out.