If you find a mystery title in the stacks or you are brought a problem item, you might scan the barcode to see what comes up in Folio. If the barcode cannot be found in Folio, we need to add the item back into the collections.
Always start by searching Inventory to see if anyone else in the Five Colleges owns it. If they do, we may be able to share their bibliographic record! Always check the Non-shared record locations document to verify if we can share inventory.
Then verify that our title is the same as the record you’d like to share. Check these fields:
245 is the title–make sure it is an exact match
250 is the edition–if the game has an edition stated on it, make sure this is an exact match in the record
264 is the publisher and/or distributor of the game–some games are published or distributed by multiple companies. Please only use a record that has an exact match for the publisher or distributor for the copy we have in our collection
300 is the physical description of the game–go through the pieces in the game and be sure ours is the same. If the game is otherwise the same and ours is missing something, we’ll have to make a note of it
You will see other fields, but these are not important for matching.
Once you have determined that the item is an exact match, add the appropriate SEL holdings record and then add the item.
If the title is not anywhere in Folio and there is no record to share, you may import a record, following the same instructions as those used SEL Board Games. If you have any questions at all, don’t hesitate to contact a metadata librarian for help. We’re happy to assist. Or you can hold for Ann to help you out.